Accounting Assistant

COMPANY OVERVIEW

Gallopade is a leading publisher of elementary and middle school curriculum resources aligned to state learning standards and an award-winning publisher of children’s books. For more than 46 years, Gallopade has partnered with schools, teachers, libraries, museums, gift shops, and bookstores to provide titles about Social Studies, Geography, Science, and more! Gallopade Curriculum is currently available in multiple U.S. states and continues to expand.

POSITION OVERVIEW

We are seeking a detail-oriented, organized, and reliable Accounting Assistant to join our

finance team. In this role, you will be responsible for the daily accounts payable and accounts

receivable routines. This role serves as the AP point of contact for our vendors and is responsible for the accurate processing and payment of company obligations. Daily deposits, AR entry and reconciliation will be performed in this role as well.

KEY DUTIES

• Review, verify, and process vendor invoices into our accounting system (AcumenBook).

• Prepare weekly check runs and initiate ACH or wire transfers for management approval.

• Verify validity of all payments prior to issuance.

• Reconcile vendor statements and identify discrepancies and resolve issues efficiently.

• Audit employee expense reports and credit card statements for policy compliance and

• reconciliation and create GL entries in accounting system.

• Process customer payments (checks, credit cards) and prepare deposits.

• Issue invoices and statements to customers.

• Follow up on delinquent accounts and send payment reminders.

• Reconcile customer account and identify discrepancies and resolve issues efficiently.

• Maintain digital and physical files for invoices, reports, and tax documents

• Assist the accounting team with month-end closing procedures, including account

  reconciliations and accruals.

• Manage office supplies and ordering as needed

• Backup order entry specialist as needed

• Other duties as assigned.

  
  

KEY COMPETENCIES

• Software Skills: Proficiency in accounting software, MS Excel (v-lookups and pivot tables

  preferred), and basic reporting tools.

• Understanding of basic accounting principles, internal controls, and proper record-

  keeping practices.

• Analytical Skills: Strong mathematical skills and an eye for spotting errors or duplicate

  billings.

• Organization: Ability to prioritize tasks and meet month-end deadlines in a fast-paced

  environment.

• Communication: Clear, professional communication with vendors, customers, and

  internal teams (in office and remote) regarding billing, payment, and account inquiries

• Attention to detail: Strong attention to details when dealing with invoices and payments

  collected. Being able to flag any discrepancies in a timely manner.

• Professional, solution-oriented approach when responding to payment questions or

  resolving account issues.

• Works effectively within the finance team and with other Gallopade departments to

  support overall financial accuracy and efficiency.

EXPERIENCE

• Experience: 2-4 years of experience in an Accounts Payable/Receivable or similar

  accounting role.

• Education: High School Diploma required; Associate’s/Bachelor's degree in Accounting or Finance is a plus.

JOB DETAILS

• Full Time position

• Benefits (Medical, Dental, Vision, IRA account, PTO, Sick Time, etc.)

• On Site in Peachtree City, GA

TO APPLY

Please submit your resume to mackenzie.briggs@gallopade.com.

LOCATION

Gallopade’s Headquarters in Peachtree City, GA